Privacy Policy

Scope and Compliance

This policy applies to all OnboardR Ltd employees, consultants, contractors and labour hire staff.

Policy

This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information when you utilise OnboardR Ltd.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.
  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to OnboardR Ltd
  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Country refers to: New Zealand
  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Website refers to www.onboardr.co.nz
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analysing how the Service is used.
  • “You” means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Introduction

OnboardR Ltd (we, us, our) complies with the New Zealand Privacy Act 2020 (“the act”), when dealing with personal information. Personal information is information about an identifiable individual (a natural person).

This statement sets out how we will collect, use, disclose and protect your personal information.

This statement does not limit or exclude any rights under the act. There is more information on the act at the Office of the Privacy Commissioner.

Consent to this Privacy Statement

By using this website you are agreeing with OnboardR Ltd’s Privacy Statement. If you do not agree to the Privacy Statement then please do not use this website.

Changes to This Statement

We may change this statement by uploading a revised statement onto the website. The change will apply from the date that we upload the revised statement.

Who We Collect Your Personal Information from

We collect personal information about you from:

  • You, when you provide that personal information to us, including via the website and any related service, through any registration or induction process, through any contact with us (eg telephone call, email or in person), or when you use our services.
  • Third parties where you have authorised this or the information is publicly available. If possible, we will collect personal information from you directly.

What personal information do we collect about you

We collect personal information in order to carry out the functions and activities required to provide our services to you. For example, if you are applying for a position we are advertising we will ask you a range of questions and collect information from you so that we have a good understanding of your experience and suitability for that position or for any and all future relevant positions available. This information will include:

  • Your name and date of birth
  • Your email address, postal address, residential address and contact telephone numbers
  • Education record, work experience and any other information that we may request or require in order to obtain a full understanding of your suitability for particular roles
  • Specific documents to verify your identity and other personal information
  • Information about which of our services you use
  • Any correspondence between us and you
  • Information required to satisfy our legal and regulatory obligations

How We Use Your Personal Information

We will use your personal information:

  • To verify your identity
  • To provide services to you
  • To market our services and products to you, including contacting you electronically (eg by text or email for this purpose)
  • To improve the services and products that we provide to you
  • To undertake pre-employment checks of you (if necessary)
  • To respond to communications from you, including a complaint
  • To conduct research and statistical analysis (on an anonymised basis)
  • To protect and/or enforce our legal rights and interests
  • Complying with our legal and regulatory obligations
  • For any other purpose authorised by you or the act

Disclosing Your Personal Information

We may disclose your personal information to:

  • Third parties to meet our regulatory or legal obligations and for the purposes of carrying out checks to satisfy our obligations in accordance with the act or other relevant acts i.e. Employment Relations Act 2000.
  • External and professional service providers that provide services to us
  • A person who can require us to supply your personal information (eg a regulatory authority)
  • Any other person authorised by the Act or another law (eg a law enforcement agency)
  • Any other person authorised by you

Protecting Your Personal Information

We will take all reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse. We will not sell or rent your personal information to any third party. We cannot (and do not) accept any risk or responsibility of disclosure of personal information submitted.

Accessing and Correcting Your Personal Information

You may request a copy of the personal information that we hold about you. You may also require that we correct personal information that we hold about you if that information is misleading, inaccurate, incomplete or irrelevant. These requests can be made by contacting us at OnboardR Ltd via email: info@onboardr.co.nz

We may refuse your request for a copy of the personal information that we hold about you or your request to correct your personal information in one of the following circumstances:

  • Access would be unlawful
  • Access would prejudice enforcement action or actions relating to unlawful activity or serious misconduct
  • Denying access is required under New Zealand law or an order of a court or tribunal In the event that a request to obtain or change your personal information has been refused we will provide you with a statement within 15 working days that explains why the request has been refused.
  • When you make a request to access personal information, we may require you to provide some form of identification (such as driver licence or passport) so we can verify that you are the person to whom the information relates.

Email Communications

We strive to only send email to those who want to receive it. If you would not like to receive future emails from us, please email us at info@onboardr.co.nz and state you would not like to receive any future emails.

Any communication between you and us is securely encrypted using SSL.

Internet Use

OnboardR Ltd recognises the importance of safeguarding your personal information. Please contact us to talk to us about your personal information or the communication we send you. We are happy to provide you with any personal information that we hold about you. If it is incorrect, we will correct it.

While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.

Cookies

OnboardR Ltd uses technologies such as cookies. Cookies are small pieces of information or data that the website can send to your browser, which may then be stored on your computer’s hard drive (persistent cookies) or its memory (session cookies). Cookies help OnboardR Ltd understand which parts of our website are the most popular, where our visitors are going and how long they spend there. We use cookies to learn how we can make our website more useful and interesting for you. You may be able to adjust your browser settings to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it.

Website Tracking and Measurement

OnboardR Ltd uses third-party website trackers to collect information on how you use our website. These services are used to aggregate website statistics anonymously, such as number of page views, the number of unique visitors, time spent on our site, and to determine advertising effectiveness.

Contact

If you have any questions, concerns or complaints about this Privacy Statement you can contact us via email at info@onboardr.co.nz.

Alternatively, you can contact the Office of the Privacy Commissioner directly using the below contact information:

Office of the Privacy Commissioner
P O Box 10-094
Wellington 6143, New Zealand

Fax: 04- 474 7595
Email: enquiries@privacy.org.nz
Telephone: 0800 803 909
Website: www.privacy.org.nz

A copy of our Client Privacy Policy is available upon request. Please email your request to: info@onboardr.co.nz.

The following errors have occurred:



Yes No